June 25, 2024

How to Create & Print a Shipping Label?

We simplified the creation and printing of shipping labels, making this important task as straightforward as possible for you.


Navigating the shipping process effectively is crucial, whether you're a small business owner, sending care packages, or managing returns from online purchases. Our goal is to simplify the creation and printing of shipping labels, making this important task as straightforward as possible.

Understanding Shipping Labels

Shipping labels are essential for ensuring your package is correctly handled and delivered to its destination. They contain crucial information that guides carriers throughout the shipping process. Here's a closer look at the key components that make up a shipping label:

Key Components of a Shipping Label

  • Sender’s Address: Marks the origin of your package’s journey. This includes the name and full address of the sender.
  • Recipient’s Address: The final destination. Ensure this includes the recipient’s name and full address to avoid misdeliveries.
  • Tracking Number: A unique code to track your package’s journey, providing updates on its location and estimated delivery time.
  • Postal Barcode: Essential for machine scanning, helping to expedite the routing process by encoding delivery information.
  • Return Address: This is important information in case the package needs to be returned to the sender. Including a return address ensures that undeliverable packages can find their way back to you.

These components are integral to a smooth shipping process, ensuring your package reaches its destination efficiently.

How to Create a Shipping Label

Creating a shipping label is a critical skill in the shipping process, and with a few simple steps, anyone can do it. Here’s how to create a USPS shipping label or a label for other major carriers, ensuring your package is ready for shipment:

  1. Collect Information: Secure all necessary details such as the recipient's full address and the package weight. Ensure the recipient's address is complete and accurate, including the street address, city, state, and ZIP code. Accurate information helps avoid delivery delays and ensures that your package reaches the correct destination. Additionally, knowing the package weight is crucial for calculating shipping costs and selecting the appropriate shipping service.
  2. Choose Your Carrier and Service: Decide on a carrier, like USPS, FedEx, or UPS, and select a shipping service that meets your cost and delivery timeframe needs. Each carrier offers various services, such as standard, express, and overnight shipping. Consider factors like the package size, delivery speed, and cost when choosing the best service for your needs. For instance, USPS Priority Mail is often a cost-effective choice for smaller packages, while FedEx Express might be better for time-sensitive shipments. You can also visit the post office to get assistance with selecting the best service.
  3. Use an Online Shipping Service or Software: Use platforms like FirstMile’s Xparcel, which simplifies the creation and printing of shipping labels by automatically selecting the most cost-effective shipping options. Online shipping platforms allow you to input the package details, compare rates from different carriers, and print the shipping label from the comfort of your home or office. Xparcel’s smart algorithm ensures that you get the best combination of price and service by analyzing package characteristics like weight, dimensions, and destination.

Shipping Label Best Practices

  • Confirm Accuracy: Double-check all information on the shipping label to ensure it is correct and legible.
  • Proper Placement: Place the label securely on a flat, visible surface of the package, avoiding seams and edges.
  • Protection: Protect the label with clear shipping tape to guard against weather and handling.

Utilizing tools like FirstMile’s Xparcel can further streamline this process, making it easier to manage your shipping needs.

Return Labels

Effective management of return labels enhances customer satisfaction and streamlines the returns process:

  1. Include a Return Label with Every Shipment: Always include a return label with every shipment, especially important for businesses. This convenience improves customer experience and simplifies the return process.
  2. Provide Clear Instructions: Provide clear instructions on how to use the return label. Include steps for repacking the item, attaching the return label, and options for dropping off the package or scheduling a pickup.

Tools: Label Printer and Label Maker Machine

Investing in a quality label printer or label maker machine can greatly improve the shipping process:

  1. Print Quality: Choose a printer that delivers high-resolution outputs to ensure labels are clear and easily scannable. For high-volume needs, thermal label printers like those from Zebra or Brother are ideal. These thermal printers are efficient and durable, making them suitable for frequent shipping tasks.
  2. Speed: Select a printer capable of handling your volume needs. A faster printer enhances efficiency, especially for businesses with high shipping volumes. Laser printers, for instance, can be a great option for high-speed, high-quality prints.
  3. Compatibility: Ensure the printer is compatible with your operational systems. Modern printers with wireless capabilities can streamline the printing process.

Advanced Tips for Shipping Success

  1. Bulk Shipping: Utilize bulk shipping techniques to handle multiple shipments efficiently. Group similar orders and take advantage of bulk shipping discounts offered by carriers. This can significantly reduce your shipping rates.
  2. International Shipping: Understand customs forms and regulations to ensure seamless international shipments. Properly filled customs forms prevent delays and additional charges.

By effectively managing return labels and investing in the right label printing tools, you can enhance your shipping process, ensuring efficient and reliable delivery for your customers. Implementing these best practices will lead to smoother operations and higher customer satisfaction.


Creating and printing shipping labels efficiently can greatly enhance your shipping process, reducing frustrations and improving delivery success. With FirstMile’s Xparcel, you're equipped to handle any shipping task confidently. By implementing these best practices, your packages are set for successful delivery, ensuring a smooth shipping process from beginning to end.

FAQs About Shipping Labels

Can I handwrite a shipping label? While handwritten labels are permissible, printed labels are usually more legible and preferred by carriers. Printed labels reduce the risk of misreading crucial information, ensuring more accurate and efficient delivery.

What if a label gets damaged during transit? Including a second label inside the package is a wise precaution. This backup label can help carriers deliver your package even if the external label becomes illegible or detached.

How do I choose a shipping service? Evaluate factors like cost, delivery speed, and item value. Consider the specific needs of your shipment—such as urgency and fragility—and compare services from different carriers like USPS, FedEx, and UPS to find the best fit.